Automations
The rules the system runs on its own: 14 of 14 live, 16 actions today with no clicks from anyone. Each one replaces a thing someone used to remember.
Running now
14
rules firing on their own
Actions this week
85
16 today
Time handed back this week
~21 hrs
from the minutes each rule saves, times the times it fired
Orders
Reserve stock on every order
WHEN an order lands from any channel, WhatsApp and trade included
THEN reserve units from the earliest-dated batch (FEFO) and update every listing
6 today · 41 this week · saves 4 min eachlive
Stop the oversellthe one the spreadsheet cannot do
WHEN available stock on a listing falls to 0
THEN pause the listing on every other channel within the minute
0 today · 3 this week · saves 45 min eachlive
Standing orders raise themselves
WHEN a trade customer has a standing order
THEN raise the order and schedule the run a working day ahead
1 today · 1 this week · saves 15 min eachlive
Stock
Draft the purchase order
WHEN an ingredient is below its reorder point or a drafted run needs it
THEN draft a PO to the approved supplier with lead time and hold it for your OK
2 today · 4 this week · saves 15 min eachlive
Short-dated alert
WHEN a batch has under 14 days of life and stock on hand
THEN flag it, suggest trade push, bundle or markdown, and never let use-by stock ship after its date
1 today · 3 this week · saves 20 min eachlive
Make floor
Draft the run before you run outthe one the spreadsheet cannot do
WHEN available stock divided by daily rate of sale is under 4 days
THEN draft a production run sized to the recipe and check the ingredient lots cover it
1 today · 2 this week · saves 25 min eachlive
Compliance
Stamp the date from the recipe
WHEN a run is booked into stock
THEN mint the batch code (L + day + run) and stamp use-by or best-before from the recipe shelf life
1 today · 9 this week · saves 6 min eachlive
Link every lot to the batchthe one the spreadsheet cannot do
WHEN a run consumes ingredients or packaging
THEN record the supplier lot against the batch so a trace runs both ways
1 today · 9 this week · saves 10 min eachlive
Block the label when the recipe changesthe one the spreadsheet cannot do
WHEN a supplier spec or the recipe changes the allergen matrix
THEN block the live label, hold despatch of that product and raise a label version for approval
0 today · 1 this week · saves 240 min eachlive
Hold batches on a supplier noticethe one the spreadsheet cannot do
WHEN a supplier notice lands against a lot
THEN put every batch made from that lot on positive-release hold and prepare the recall pack
1 today · 1 this week · saves 240 min eachlive
Log the fridge
WHEN the chiller or freezer is read at 07:00 and 15:00
THEN record the temperature against the day; alert if the chiller passes 5°C
1 today · 7 this week · saves 5 min eachlive
Money
Chase the invoice
WHEN a trade invoice passes its terms
THEN send the reminder, and at 45 days hold new orders for your OK
1 today · 2 this week · saves 30 min eachlive
Price the yield
WHEN a run finishes under its planned yield
THEN re-cost the unit at the real yield and flag products where margin falls under 20%
0 today · 1 this week · saves 20 min eachlive
Flag the loss-making order shape
WHEN a channel and pack size nets below zero after fees and postage
THEN flag it and suggest a minimum quantity or bundle for that channel
0 today · 1 this week · saves 60 min eachlive